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Data Privacy Laws in the U.S. (2025) What Freelancers & Remote Teams Need to Know

Data privacy laws in the U.S. are evolving fast. Freelancers and remote teams must understand their rights and responsibilities to stay compliant.

Why It Matters

Mismanaging client data can lead to fines, lost contracts, and reputational damage. Understanding the law protects you and your clients.

CCPA & CPRA (California) – Consumer rights and transparency Virginia CDPA – Data protection for individual New York SHIELD Act – Safeguards for personal information

How These Laws Affect Freelancers

Collecting client data? You must follow privacy rules. * Keep data secure with encrypted tools. * Respect data access and deletion requests.

Remote Teams & Compliance

Remote teams handling client data across states must: * Use compliant file-sharing tool * Limit access to sensitive info * Train team members on privacy practice

Best Practices for Freelancers

Encrypt emails and file * Use secure communication tool * Draft clear privacy policies for client

Tools to Stay Compliant

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Proton Mail– Secure email NordVPN / Surfshark–Encrypted connection Tresorit / Dropbox Business – Secure file sharing

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